Biology PhD Thesis Submission Checklist

  1. Format your thesis according to the Graduate School's Thesis Formatting & Preparation Guidelines. See also Biology Thesis Submission Guidelines.
  2. Complete the Application for Approval of External Examiner and give it to the Graduate Program Advisor for approval. This is best done well in advance as this person must be approved by the both the Graduate Coordinator and the School of Graduate Studies.
  3. Email a completed PhD Oral Thesis Examination Form to biologygradassistant@queensu.ca 30 business days (this does not include the day of your defence) before the defense date so that she can find a suitable Head’s Delegate for your defense. The Chair for your defense will be assigned by the Graduate School. Date and time of defense MUST be finalized with the other members of your thesis defense committee before you submit this form to the Graduate Program Advisor. They will send the completed form to the Graduate School for you.
  4. Your supervisor is responsible for setting up the Zoom or TEAMS link and sending the invitations to everyone.
  5. 25 business days (this does not include the day of the defence) before the date of your defense, distribute pdfs of your thesis via email to all of the members of your thesis defense committee, and include Joanne so she can email pdfs to the Head’s Delegate and the external examiner.
  6. Email a pdf of your thesis to thesis@queensu.ca 25 business days prior to your defense. This pdf document will be screened by the graduate School for formatting issues and you will be notified of any required corrections. If you have prepared this pdf with line numbers, or single-spaced, etc (see Biology Thesis Submission Guidelines), please inform the thesis office in your email and note that you will conform to the Graduate School's thesis format requirements when you submit your final copy.

Last updated February 2024.