Applications and Admissions

2. APPLICATIONS AND ADMISSIONS 

2.1. Advertisement. The Departmental program in graduate studies is advertised on the Biology Graduate Studies website, and by a pamphlet distributed by the Graduate School.

2.2. Applications. The Associate Coordinator deals with all enquiries about the graduate program. Applications for Graduate Studies are available on-line at the School of Graduate Studies.

2.3. Application Procedure. Applications and accompanying documents are submitted directly to the School of Graduate Studies via their website. A file is kept on every applicant at both the Graduate School and in the Biology Department. Completed applications are made available to potential supervisors and may be seen by faculty in the Graduate Studies Office. Potential supervisors include all regular Biology faculty members, who may also co-supervise students with other regular, cross-appointed and adjunct staff, as detailed in Section 5.

2.4. Acceptance. Faculty members are encouraged to correspond directly with applicants. Wherever possible, potential supervisors should interview prospective graduate students before the students are accepted into the graduate program. Recommendation for acceptance of each student is handled by the Associate Coordinator who may consult with the Graduate Studies Committee in complicated cases. Acceptance is recommended on the basis of academic ability (normally an upper second-class degree or better), availability of an appropriate supervisor, and availability of both financing and space. Formal acceptance is made by the Dean of Graduate Studies on the basis of the recommendation made by the Associate Coordinator.

The source(s) of financial support for each graduate student must be stated at the time of acceptance and must cover the entire minimum period of guaranteed support (2 years for MSc, 4 years for PhD). Queen's scholarships are not awarded before April 1st each year, and funds from the Queen's Graduate Awards to this Department are usually finalized for the coming academic year (starting in Sept) by June 30th.

2.5. Rejection. If no faculty member is willing to supervise an applicant, or insufficient funds are available to cover the minimum guaranteed level of support, the application is rejected by the Associate Coordinator. Letters of rejection should be sent by potential supervisors who have corresponded with the student.

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